UK construction firms are under ever-increasing pressure from the government, industry bodies and environmental groups to meet often stringent green targets. Whether during construction projects themselves or simply in the day-to-day running and administration of their businesses, they are asked to reduce carbon emissions, minimise resource depletion and run their businesses in as environmentally friendly a way as possible. Easier said than done, but construction software solutions could help firms to meet green targets more easily in future through clever contract management and document storage, amongst other capabilities.
Business accounts processes traditionally mean reams and reams of paperwork – from contracts and invoices to applications and retentions, payslips and expenses sheets. Each of these documents would have to be written or printed out – sometimes in triplicate – which can result in wasted resources such as ink and paper, wasted energy and ultimately, more carbon emissions chalked up against a company. Construction accounts and contract management software, however, can help to reduce this wastage and make firms greener places in future. All accounts processes can be handled automatically, without recourse to printed documentation or time-consuming postage. Handling accounts digitally will could help to meet green targets in future.
One of the major advantages of construction software is the ability to manage many aspects of business remotely. Without construction software, tasks such as subcontractor management, job costing and applications and retentions would have to be handled in person, potentially requiring travel between multiple sites spread across the country or even overseas. With construction software, tasks can be dealt with remotely, without wasting fuel, energy or money.
Planned and reactive maintenance are essential processes in the efficient running of a business. Over time, a firm’s equipment and facilities will become damaged, wear out and cease to work as effectively as they once did, potentially wasting more energy during operation than they did when new. Construction software can help to make scheduling maintenance more clear and concise than ever before, ensuring that any damaged or outdated equipment is replaced long before it can accumulate a negative carbon debt.
Sometimes, it’s necessary for construction firms to share documentation between various employees and managers, so that everyone is privy to the appropriate information at the appropriate time. Naturally, manufacturing dozens of printouts to hand out to your numerous employees will have a significant impact on a firm’s green credentials, and although documents could be emailed to the relevant parties, security and confidentiality could become a major concern. Construction software programs can help businesses to share important documentation with one another safely, securely and without unnecessary ink-and-paper wastage. This is ideal for maintaining their green credentials.
David Richards is a trades and construction industry accountant, specialising in industry-specific accounts software. He writes for several online platforms including i2mag.com, ukconstructionblog.co.uk and www.integrity-software.net/news/